Some companies are planning to keep a remote working setup long after the pandemic has ended. Where this is the case, successful project management hinges on an understanding of the role that digital tools can play. The right creative agency software can streamline operations at small or big companies, simplifying the jobs of project leaders and company heads in a variety of important ways.
Understanding Digital Project Management
Digital project management refers to the process of coordinating different tasks across ongoing projects with the help of effective online tools. This is essential for setups where entire teams are working remotely, and effective coordination and communication can make a real difference. Digital project management keeps everyone on the same page, and helps to promote continuity in operations.
Why Productivity Tools Are Here to Stay
Productivity tools are fundamental to the modern workplace because they increase efficiency, drive collaboration, and encourage open communication at all times. They also provide a data-driven approach to decision making, mitigating potential risks that might pop up at different stages of the project.
Here are just some of the other ways illustrating their timeless nature:
1) Digital productivity tools are “pandemic proof”
COVID-19 has brought on many logistical challenges for business leaders. Teams have been divided physically, and managers have had to find new ways to keep staff connected and motivated. And that’s without even mentioning the added stress that job security concerns have had on employees during lockdown.
Digital productivity tools have found a home in times of great uncertainty, and led to increased productivity during this difficult time. Companies that are now 100% work from home operations have been handed a lifeline thanks to these tools. If they are great during times of turmoil, just imagine what they can do once the global economy eventually returns to pre-pandemic levels.
2) They simplify the process of overseeing project tasks
In such a complex work climate, simplifying operations is a matter of common sense. Digital project management tools offer just that, especially to project managers who have long relied on time consuming offline processes to reach their campaign goals.
Some businesses were forced to introduce digital tools to their operations for the first time when COVID hit. They are likely to keep working with them because of the way those tools illustrate project progress through a simple dashboard, allowing managers to oversee the workflow without having to resort to micromanagement.
3) These tools contribute to the centralization of data
Even if the companies had some digital project management structures in place before lockdown, they might not have been prioritized as much as they are now. The result may be missing or unreliable data, especially if multiple tools were being used simultaneously.
Although there was a time when working from a single Excel document was the best option available, adopters will recall the multiple copies of a single document and “read only” saves leading to confusion and chaos. Modern digital project management tools offered by companies like Scoro cater to data centralization, integrating various tools and saving everything to a single place.
4) They open a gateway to efficient monitoring and reporting
Forget about one of your team members spending an entire morning compiling a report or status update. This might have been the norm previously, but it is the ultimate time waster and can be done in a couple of minutes with the right work management software.
That’s not even mentioning that human-driven reporting is always likely to be skewed in favour of the employee putting it together. The right digital productivity tool should offer impartial reporting based on real time facts. These should be outlined by dashboards that can be customised to link directly to project KPIs.
Digital project management will only keep growing in a post-pandemic world. In a fast changing work landscape, leaders like yourself could do with any extra help to keep on top of all ongoing projects and campaigns.
Utilising the productivity tools available can enhance the overall efficiency of operations, make sure that everyone understands their role in reaching project goals, and keep employees motivated. You could even go as far as calling these tools an excellent way to help future-proof a business on the whole.
